LINCOLN PIPESTONE RURAL WATER SYSTEM

East Highway 14, P.O. Box 188, Lake Benton, MN 56149

                (507)368-4248                                            fax (507)368-4573                             email:  lprw@itctel.com

 

 

 

 

 

MEETING MINUTES

June 24, 2002

 

 

The regular scheduled meeting of the Lincoln Pipestone Rural Water (LPRW) System Board of Commissioners was held at the LPRW office in Lake Benton on Monday, June 24, 2002 starting at 6:00 p.m.  Chairman Frank Engels called the meeting to order with Commissioners Ken Buysse, Roger Gilliland, Jerry Lonneman, Charlie Simonson, Rod Spronk, Leonard Swenson, Bill Ufkin, Henry Van Dyke, and Joe Weber present. Also present were LPRW Attorney, Dan McDonald; DGR Engineer, John Madden; Field Superintendent, Don Drietz; Director of Operations, Don Evers; and Director of Finance and Administration, Dennis Healy.

 

Agenda:  The Agenda was approved as presented.

 

Minutes:  M/S/P Swenson/Van Dyke to approve the minutes of the June 3, 2002 Regular Board meeting.

 

Treasurer's Report:  M/S/P Weber/Lonneman to approve the Treasurer's Report as presented.

 

Bills:  M/S/P Buysse/Swenson to approve the following bills for payment:

·   DeWild Grant Reckert and Associates Company: Minneota Tower #22 = $1,762.50; NE Phase #19 =$14,907.03; Lynd Area #18 = $2,944.91; General Services #15 = $2,429.61

·   McDonald, Gudmestad & Schramel: NE Phase = $240.00; General Legal Services = $320.00

·   Lewis & Clark Rural Water System, Inc.: 3rd (final) quarter of FY2002; Original Capacity Charge = $756.00; Additional Capacity Charge = $4,166.00; Membership Charges = $1,002.34

·   Minnesota Lewis & Clark Joint Powers Board:  2002 Budget Supplement = $2,580.00

 

Attorney’s Report:  LPRW Attorney, Dan McDonald reported on the following items:

•  Cash Flow projections prepared by Dennis Healy were reviewed, and McDonald noted that he will be using that information along with project cost information provided by John Madden to get the court order needed to proceed with the Northeast Expansion Project.

•  The Lynd project easement through the MS&G property has not been received from the developer so project completion continues to be delayed.

•  The Interim Bond documents have been received and reviewed, and McDonald recommended that the Board Officers execute and return them as soon as possible.

 

Engineer’s Report:  John Madden reported on the following items:

 

•  North Internal Users Project:  The bid opening has been scheduled for 1:30 p.m. on Wednesday, July 24th at the LPRW office.  Cost estimates for up to 75 new connections were reviewed.

 

•  Lynd Project:  The standpipe and booster project is progressing on schedule.  The Phase 3 design work is still waiting for input from the MS&G developer.

 

•  Minneota Tower Project:  The Pre-construction meeting went well.  Don Evers noted that the booster station project needs to be completed as soon as possible to relieve problems at the Ivanhoe tower.

 

•  Northeast Phase Expansion Project:  Madden reported that the Northeast Expansion plans are not scheduled to proceed until  other work is under way, but the Board directed Madden to move ahead with the plans as soon as possible.  An August bid letting was agreed to.

Burr Exploration:  Healy reported that USDA-RD has authorized us to enter into an agreement with Liesch Associates, and to proceed with the test well project.

 

Wellhead Protection:  The wellhead protection plans for the Verdi, Holland and North Holland well fields are being prepared for adoption this summer.  Evers reported on CRP progress at the Holland and North Holland well fields.

 

Regional Water Supply:  Evers reported that we have been purchasing about 75 gpm from Adrian to help with peak demands and it has worked very well, but we will be shut off for a few days to allow the City wells to recover.  Edgerton may be interested in a cooperative interconnection when their new treatment plant is completed.  The Osceola Rural Water study is not complete yet, but there may not be much water available from that source.  The Murray County exploration project is at a standstill.  Healy reported that discussions with Dawson are continuing, and a representative of the Granite Falls Community Ethanol Cooperative contacted us about possible future service.

 

Director of Operations Report:  Don Evers reported on the following items:

·   Evers presented quotes for a replacement pickup that is the third vehicle budgeted for replacement in 2002.  M/S/P Ufkin/Lonneman to authorize the Water Resources and Equipment Committee review the quotes and approve the purchase.

·   Evers provided an update on Lewis & Clark progress, and reported on the Minnesota Lewis and Clark Joint Powers Board meeting held at the Country House in Lake Benton at 6:00 p.m. on Monday, June 17th.

·   Building repair quotes were received from Michael Thooft Construction, Inc. ($8,855.03 per building) and Ryan Schreurs dba Schreurs Construction ($7,500.00 per building).  M/S/P Lonneman/Weber to authorize Ryan Schreurs dba Schreurs Construction to repair the Pipestone, Lincoln, Verdi and Lake Benton pump stations per his quote subject to receipt of a Certificate of Insurance and his Contractor’s License Number.

·   The Board authorized staff to proceed with the Burr and Verdi generator projects based on the estimates received from Energy Alternatives.

·   Don Drietz reported that George Skorczewski is thinking of building at the original hookup site, but the Board directed Drietz to disconnect the illegal hookup as soon as possible.

 

Director of Finance and Administration Report:

·   Healy reported that the water policy meeting in Alexandria was helpful in that we met with Jim Maras and Chris English to discuss several pending issues.

·   Healy requested and the Board approved rescheduling Committee meetings to 6:00 p.m. on Monday, July 15th at the Ivanhoe Community Center Lower Level meeting room.

 

Committee Reports:  The following committee reports were given: Healy will send notices for the up coming meetings.

 

Executive Committee: No report.

 

Budget & Finance Committee:  No report.

 

Personnel Committee: No report.

 

Water Resources and Equipment Committee: No report.

 

Minnesota Rural Water Association, Board Representative:  No report.

 

Adjournment:  M/S/P Swenson/Lonneman to adjourn the meeting at 9:30 p.m.  The next Regular Board meeting will be Monday, July 29, 2002 at 6:00 p.m.

 

 

 

                                                                ______________________________________________

                                                                        Rod Spronk, Secretary