LINCOLN PIPESTONE RURAL WATER SYSTEM

East Highway 14, P.O. Box 188, Lake Benton, MN 56149

                (507) 368-4248 or (800) 462-0309        fax (507) 368-4573 email:  lprw@itctel.com

 

 

 

 

 

 

 

MEETING MINUTES

April 28, 2003

 

 

The regular scheduled meeting of the Lincoln Pipestone Rural Water (LPRW) System Board of Commissioners was held at the LPRW office in Lake Benton on Monday, April 28, 2003 starting at 6:00 p.m.  Chairman Frank Engels called the meeting to order with Commissioners Ken Buysse, Jerry Lonneman, Charlie Simonson, Rod Spronk, Leonard Swenson, Earl DeWilde, Henry Van Dyke, and Joe Weber present. Commissioner Bill Ufkin was absent.  Also present were Bob Eatherly from Eatherly Constructors, Inc; Dennis Johnson from the Lincoln County NRCS office; Jerry Purdin from the Pipestone County NRCS office; Troy Larson, Lewis & Clark Rural Water; Matt Taubert from Meulebroeck, Taubert & Co; LPRW Attorney, Dan McDonald; DGR Engineers, John Madden and Darin Schriever; Field Superintendents, Don Drietz and Tom Muller; Director of Finance and Administration, Dennis Healy and Director of Operations, Don Evers.

 

Agenda:  The Agenda was approved as presented.

 

ECI Change Order:  Bob Eatherly of ECI met with the Board to discuss the amount and method of “contract adjustment” to be applied if the ECI contract change results in a deduct of more than 10% at the completion of the project.  The Executive Committee met with Eatherly prior to the Board meeting and they recommended that the Board authorize, subject to USDA-RD concurrence, a “contract adjustment” of 6.00% of the original amount minus the final amount if the final amount is more than 10% less than the original amount.  M/S/P Van Dyke/Lonneman to approve a “contract adjustment” of 6.00% of the original amount minus the final amount if the final amount is more than 10% less than the original amount provided that USDA-RD concurs.  The recommendation will be forwarded for USDA-RD consideration, and the Board assured Bob Eatherly that LPRW will work with ECI to keep project work schedules as efficient as possible.

 

Minutes:  M/S/P Swenson/Buysse to approve the minutes of the March 31, 2003 Regular Board meeting.

 

Treasurer's Report:  M/S/P Weber/Simonson to approve the Treasurer’s report as presented.

 

Wellhead Protection:  Dennis Johnson and Jerry Purdin met with the Board to discuss CRP signups in critical areas of the Verdi and Holland wellhead areas.  Johnson estimated that about 290 acres were critical in Lincoln County and Purdin estimated that about 600 acres were critical in Pipestone County.  Johnson and Purdin felt that some type of bonus payment in addition to regular CRP payments may be needed to get the signups desired.  M/S/P Spronk/Lonneman to allocate up to $10,000 for supplemental CRP payments within the Verdi and Holland wellhead areas, and to authorize the Water Resources & Equipment Committee to administer the program with LPRW and USDA-NRCS staff.

 

Lewis & Clark Rural Water Update:  Troy Larson, Executive Director of the Lewis & Clark Rural Water System, met with the Board to provide an update on the progress of funding and construction.  Larson noted that a long-range planning meeting will be held on June 3rd.  Several issues were discussed, and the Board thanked Larson for his update.

 

2002 Audit Report:  Matt Taubert presented the 2002 Audit to the Board, and he noted that it was a “clean audit” with no negative findings.  M/S/P Weber/Van Dyke to accept the 2002 Audit as presented.  The Board requested that future audits be completed not later than the March meeting.

 

 

 

Bills:  M/S/P Weber/Swenson to approve the following bills for payment:

·   DeWild Grant Reckert and Associates Company: Minneota Tower #32 = $730.95; NE Phase #29 = $22,708.56; Lynd Area #28 = $1,305.00; General Services #25 = $457.00

·   McDonald, Gudmestad & Schramel: General Legal Services = $748.32; Northeast Expansion = $0.00

·   Eatherly Constructors, Inc.: NE Phase Schedule 1B Mainline-Pay Estimate #6 = $311,149.00

·   KHC Construction, Inc.: NE Phase Minneota Booster-Pay Estimate #4 = $79,459.00

·   Liesch Associates, Inc.: Well #8 Invoice #9 = $1,266.77

·   Underground Developers, Inc. and Goldleaf Escrow: Lynd Schedule1B Payment #5  = $9,227.60

·   US Bank: 1997 Refunding Bond – interest only = $34,900.00

 

 

Attorney’s Report:  LPRW Attorney, Dan McDonald did not have any additional items to report on.

 

 

Engineer’s Report:  John Madden and Darin Schriever reported on the following items:

 

•  Lynd Project:  The standpipe and booster are in service with only minor cleanup remaining.  The Schedule 1B project has a few cleanup items left but is also in service.  M/S/P Buysse/Van Dyke to approve Change Order #3 to the Underground Developers Schedule 1B contract in the amount of a $739.30 increase to reflect final project quantities.

 

•  Minneota Tower and Booster:  The Booster will be on-line soon and tank construction should resume in late May.

 

•   Green Valley Booster Project:  Plans have been reviewed.  M/S/P Swenson/Lonneman to set the Green Valley Booster Project bid opening for 5:30 p.m. on Monday, May 19, 2003 at the LPRW office.

 

•  Schedule 1A Added Users:  About 5 new hookups have been identified, and the project will be closed out when they are completed.

 

•  Schedule 1B Mainline:  The Board discussed progress on the expansion project, and reviewed Change Order #3.  M/S/P Simonson/Buysse to approve Change Order #3 to the ECI Schedule 1B contract in the amount of a $661,177.70 decrease, subject to USDA-RD concurrence.

 

•   Burr WTP Improvement:  The Board reviewed a report by DGR discussing sulfate removal based on higher levels found in new sources.  The Board requested that DGR and LPRW staff get additional water quality tests, get USDA-RD input, and get more information on effluent requirements.

 

 

City of Cottonwood:  Healy reported that the City has not made a decision concerning connection to the system.

 

Regional Water Development:

 

•  Adrian:  Preliminary exploration indicates a potential source west of Adrian and preliminary drilling will be conducted as soon as possible.  M/S/P Buysse/Swenson to authorize LPRW staff to secure sites and conduct test drilling.

•   Edgerton:  Waiting for more information.

 

•   Rock County Connection:  LPRW representatives met with the Rock County Board, and the LPRW proposal is being reviewed.

 

•   City of Dawson:  The City’s new treatment plant is in operation, and they are preparing a proposal for our consideration.

 

 

 

 

Director of Operations Report:

·   Don Drietz reported that the Northeast Expansion is progressing well, but some cleanup work is needed.

·   Don Evers reported that 3 – 2003 Dodge pickups have been purchased.

·   Switches to allow a generator to be connected at the Benton, Lincoln and Hendricks pump station were discussed, and the Board asked Evers to get 2 quotes for the electrical work.

·   Don Evers reported that water from the Edgerton well is being blended with water from the Holland WTP to increase capacity in the south part of the system.

 

Director of Finance and Administration Report:

·   Healy reported that the Pipestone County Board approved the appointment of Earl DeWilde to the Board.

·   Now that the audit has been received Healy will set up meetings with the county boards.

 

 

Committee Reports: The following committee reports were given:

Executive Committee: No report.

Budget & Finance Committee: No report.

Personnel Committee: No report

Search Committee: No report.

Water Resources and Equipment Committee: M/S/P Weber/Lonneman to approve the minutes of the April 4, 2003 Water Resources and Equipment Committee meeting.

M/S/P Lonneman/Simonson to adopt the resolution entitled: RESOLUTION ADOPTING THE WELLHEAD PROTECTION PLAN FOR THE VERDI WELL FIELD IN THE LINCOLN PIPESTONE RURAL WATER SYSTEM as follows:

WHEREAS, the Lincoln Pipestone Rural Water System has engaged in an extensive wellhead protection planning process in cooperation with state agencies and local units of government; and

WHEREAS, the public has participated in the development and preparation of the wellhead protection plan; and

WHEREAS, the Lincoln Pipestone Rural Water System board has reviewed and discussed the plan, and has determined the need for the plan.

BE IT NOW RESOLVED that Lincoln Pipestone Rural Water System Board of Commissioners hereby adopts the Wellhead Protection Plan for the Verdi Well Field, and hereby submits said plan to the Minnesota Department of Health for review and approval by the Minnesota Department of Health and other state agencies.

FOR:  Ken Buysse, Frank Engels, Jerry Lonneman, Charlie Simonson, Rod Spronk, Leonard Swenson, Henry Van Dyke, and Joe Weber.

AGAINST:  none

 

 

M/S/P Weber/Van Dyke to adopt the resolution entitled:  RESOLUTION ADOPTING THE WELLHEAD PROTECTION PLAN FOR THE HOLLAND AND NORTH HOLLAND WELL FIELDS IN THE LINCOLN PIPESTONE RURAL WATER SYSTEM as follows:

WHEREAS, the Lincoln Pipestone Rural Water System has engaged in an extensive wellhead protection planning process in cooperation with state agencies and local units of government; and

WHEREAS, the public has participated in the development and preparation of the wellhead protection plan; and

WHEREAS, the Lincoln Pipestone Rural Water System board has reviewed and discussed the plan, and has determined the need for the plan.

BE IT NOW RESOLVED that Lincoln Pipestone Rural Water System Board of Commissioners hereby adopts the Wellhead Protection Plan for the Holland and North Holland Well Fields, and hereby submits said plan to the Minnesota Department of Health for review and approval by the Minnesota Department of Health and other state agencies.

FOR:  Ken Buysse, Frank Engels, Jerry Lonneman, Charlie Simonson, Rod Spronk, Leonard Swenson, Henry Van Dyke, and Joe Weber.

AGAINST:  none

 

 

 

 

 

Minnesota Rural Water Association, Board Representative:  Leonard Swenson reported that MRWA has moved into their new office building.

 

 

Other Business:  Healy reminded the Board that the next meeting will be on May 19th due to the Memorial Day holiday.  Evers was directed to write to ECI and direct them to deal with the snowmobile accident claim pending from this winter.  Winter Construction has requested a temporary hookup for a construction project in Murray County, and the Board authorized the hookup provided all hookup costs plus markup are paid.

 

 

Adjournment:  M/S/P Van Dyke/Simonson to adjourn the meeting at 10:45 p.m.  The next Regular Board meeting will be Monday, May 19, 2003 at 6:00 p.m.

 

 

 

 

 

 

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                                  Rod Spronk, Secretary