LINCOLN PIPESTONE RURAL WATER SYSTEM
East Highway 14, P.O. Box 188, Lake Benton, MN
56149
(507)
368-4248 or (800) 462-0309 fax
(507) 368-4573 email: lprw@itctel.com
MEETING MINUTES
May 19, 2003
The regular scheduled meeting of the
Lincoln Pipestone Rural Water (LPRW) System Board of Commissioners was held at
the LPRW office in Lake Benton on Monday, May 19, 2003 starting at 6:00
p.m. Chairman Frank Engels called the meeting to order with
Commissioners Ken Buysse, Jerry Lonneman, Charlie Simonson, Rod Spronk, Leonard Swenson, Earl DeWilde, Henry Van Dyke, Bill Ufkin, and Joe Weber present. Also present
were LPRW Attorney, Dan McDonald; DGR Engineers, John Madden and Darin Schriever; Field Superintendent, Tom Muller;
Director of Finance and Administration, Dennis Healy; and Director of
Operations, Don Evers.
Agenda:
The Agenda was approved as presented.
Minutes:
M/S/P Lonneman/Swenson to approve the minutes of the April 28, 2003
Regular Board meeting. M/S/P
Buysse/Simonson to approve the minutes of the April 28, 2003 Executive
Committee meeting.
Treasurer's Report: Investment
options were discussed and the need for additional options was reviewed. M/S/P Ufkin/Weber to authorize Healy to review
investment opportunities and invest available funds to the advantage of
LPRW. M/S/P Swenson/Weber to approve
the Treasurer’s report as presented.
Bills:
M/S/P Ufkin/Lonneman to approve the following bills for payment:
· DeWild Grant Reckert and
Associates Company: Minneota Tower #33 = $396.99; NE Phase #30 = $22,270.92;
Lynd Area #29 = $1,407.50; General Services #26 = $2,595.79
· McDonald, Gudmestad
& Schramel: General Legal Services = $798.32; Northeast Expansion = $490.00
· Eatherly Constructors, Inc.: NE Phase
Schedule 1B Mainline-Pay Estimate #7 = $416,871.43
· KHC Construction, Inc.: NE Phase Minneota
Booster-Pay Estimate #5 = $40,566.00
· Carstensen Contracting, Inc.: NE Phase
Schedule 1A User Additions-Pay Estimate #5 = $72,852.70
Attorney’s Report:
LPRW Attorney, Dan McDonald did not have any additional items to report
on, but an account involved in a bankruptcy was reviewed and he recommended
that the Board write off the account as uncollectible. M/S/P Buysse/Van Dyke to authorize LPRW
staff to reclassify the $43.40 balance in account number 1-05920-01-7 as a bad
debt expense.
Engineer’s Report:
John Madden and Darin Schriever reported on the following items:
• Green Valley Booster: Bids
were opened prior to the meeting, but the Board had questions concerning the
apparent low bid. John Madden contacted
them to check on the details of the bid.
Bids were received from Robert L. Carr Company ($177,670.00); KHC
($204,000.00); and Eatherly Constructors, Inc. ($215,000.00)
• Lynd Project:
The standpipe and booster are in service with only minor cleanup remaining. The Schedule 1B project has a few cleanup
items left but is also in service. The
SCADA system is in use.
• Minneota Tower and Booster:
The Booster will be on-line soon and tank construction should resume in
late May.
• Schedule 1A Added Users: Seven
new hookups have been completed, and the project will be closed out when final
cleanup is completed.
• Schedule 1B Mainline:
The Board discussed progress on the expansion project, and reviewed
Change Order #4. M/S/P Lonneman/Swenson
to approve Change Order #4 to the ECI Schedule 1B contract in the amount of a $2,500.00
increase and adding bid item #73, subject to USDA-RD concurrence.
• Burr WTP Improvement: DGR
engineers and LPRW staff recommended that 3 new wells be developed and
connected at the Burr Water Treatment Plant.
A major expansion of the treatment plant was not recommended because
water sources can be blended without increasing sulfate levels to unacceptable
levels, however several smaller changes to improve plant operating
characteristics were recommended. M/S/P
Spronk/Ufkin to authorize DGR to proceed with plans to develop wells #8, #9 and
#10, subject to USDA-RD approval. M/S/P Buysse/Swenson to authorize DGR to evaluate
treatment plant improvement needs and proceed with plans to implement those
needs, subject to USDA-RD approval. The
engineering costs for these improvements should be included in the existing
Northeast Phase engineering contracts according to Madden and Shriever.
• Green Valley Booster Project: John Madden reported that he has discussed
the bid with Gordon Engesmo from Robert L. Carr Company and they have agreed to
change products as needed to meet project needs. M/S/P Weber/Lonneman to award the Green Valley Booster Project
bid to Robert L. Carr Company for $177,670.00 subject to approval of Change
Order #1 for $10,472.00 to upgrade to an EFI package station and USDA-RD
approval. Frank Engels abstained from voting because his sister
works for the Robert L. Carr Company.
City of Cottonwood:
Healy reported that the City has not made a decision concerning
connection to the system.
Attachments to LPRW
Towers: Bill Ufkin reported that he was aware of
several opportunities to place cell phone antennas on our water towers if we
want to do that. LPRW staff was
directed to do more research on the issue.
Well #8 contract: M/S/P
Van Dyke/Ufkin to approve Change Order #1 to decrease the LTP contract by
$790.00 based on actual installed quantities.
Regional Water
Development:
• Adrian: Don
Evers is working with a landowner for sites to install wells.
• Edgerton: The LPRW well is ready for production, but
no new information was received from the City.
• Rock County Connection: A counter proposal from Rock County Rural
Water was reviewed, and LPRW staff was directed to continue to work with RCRW.
• City of Dawson: No new information from the City of Dawson.
Director of Operations
Report:
· Don Evers reported that Don Drietz would
not be at the meeting because of back problems that may require him to miss
some work.
· Don Evers will get quotes to complete
building repairs at the Edgerton and Hendricks pump stations.
· Burr well #6 required significant pump
repairs, and several wells have been repaired at Holland.
· The new North Holland observation well
has been installed.
· Water levels are up at the Holland and
Verdi well fields.
· CRP signups are proceeding at the Holland
and Verdi Wellhead Protection areas.
· Eatherly Constructors is addressing the
snowmobile claim that has been pending for several months.
· Don Evers reported that a water taste
complaint was received and he will meet with the customer.
Director of Finance and
Administration Report:
· Healy presented the 2003 Burr Water Resource Management Plan update for Board
discussion and review. M/S/P
Spronk/Lonneman to adopt the 2003 Burr
Water Resource Management Plan and submit it to the USDA-RD and MDNR
for their review.
· A summary of reimbursements on the
Northeast Phase Expansion Project was presented for Board review.
· Meetings with the county boards have been
scheduled.
Committee Reports: The following committee reports were
given:
Executive Committee: No report.
Budget & Finance Committee: No report.
Personnel
Committee: No report
Search Committee: No report.
Water Resources and Equipment Committee: M/S/P Weber/Lonneman to approve the
minutes of the April 4, 2003 Water Resources and Equipment Committee meeting.
Minnesota Rural Water Association, Board
Representative: Leonard Swenson reported that MRWA has moved
into their new office building.
Other Business: Evers
is getting additional quotes for electrical work at the booster stations.
Evers also reported that one of the field personnel had a minor accident
that has been turned in to the insurance company.
Adjournment:
M/S/P Weber/Buysse to adjourn the meeting at 10:15 p.m. The next Regular Board meeting will be
Monday, June 30, 2003 at 6:00 p.m.
______________________________________________
Rod
Spronk, Secretary