LINCOLN PIPESTONE RURAL WATER SYSTEM
East Highway 14, P.O. Box 188, Lake Benton, MN
56149
(507)
368-4248 or (800) 462-0309 fax
(507) 368-4573 email: lprw@itctel.com
MEETING MINUTES
October 27, 2003
The regular scheduled meeting of the
Lincoln Pipestone Rural Water (LPRW) System Board of Commissioners was held at
the LPRW office in Lake Benton on Monday, October 27, 2003 starting at 6:30
p.m. following the Budget Committee meeting.
Chairman Frank Engels called the meeting to order with
Commissioners Ken Buysse, Earl DeWilde, Jerry Lonneman, Charlie Simonson, Rod Spronk, Leonard Swenson, Henry Van Dyke, Joe
Weber, and Bill Ufkin present. Also present were LPRW
Attorney, Dan McDonald; DGR Engineers, John Madden and Darin Schriever; Water Operators Ron Carr, Jay Stuefen
and Roger Rasmussen; Field Superintendents, Don Drietz and Tom Muller; Director
of Finance and Administration, Dennis Healy; and Director of Operations, Don
Evers.
Agenda:
The Agenda was approved as presented.
Minutes:
M/S/P Weber/Simonson to approve the minutes of the September 29, 2003
Regular Board meeting. M/S/P
Ufkin/Lonneman to approve the minutes of the September 29, 2003 Budget &
Finance Committee meeting.
Treasurer's Report:
M/S/P Swenson/Lonneman to approve the Treasurer’s report as presented.
Bills:
M/S/P Buysse/Simonson to approve the following bills for payment:
· DeWild Grant Reckert and
Associates Company: Minneota Tower #38 = $1,811.10; NE Phase #35 = $28,731.43;
Lynd Area #34 = $985.29;
· McDonald, Gudmestad
& Schramel: General Legal Services = $260.00; Northeast Expansion = $40.00
· Eatherly Constructors, Inc.: NE Phase
Schedule 1B Mainline-Pay Estimate #12 = $298,128.21
· Caldwell Tanks, Inc.: NE Phase Minneota
Tower-Pay Estimate #9 = $62,472.00
· Ervin Well Co.: NE Phase Wells #8, #9
& #10-Pay Estimate #2 = $55,206.12
· Robert L. Carr Co.: NE Phase Green Valley
Booster-Pay Estimate #2 = $25,650.00
· Engineering America, Inc.: Lynd Standpipe
& Booster-Pay Estimate #7 Final = $11,596.81
· US Bank: Crossover Refunding Bonds 1997 =
$269,900.00
Attorney’s Report:
Dan McDonald discussed procedures concerning appointment of a new Board
member from the Northeast Expansion area, and assessment procedures for new
hookups. The Search Committee will meet
with potential Board candidates before the next meeting. Healy reported that the Northeast Phase
temporary financing needs to be renewed.
M/S/P Simonson/Van Dyke to authorize the Chairman and Secretary to
execute the interim financing Extension Certificate.
Regional Water
Development:
• Adrian:
The Stover easement and option is completed, and the well driller will
begin exploration in the next few weeks.
• Rock County Rural Water:
The RCRW Board will meet with us when we have done more research on our
needs in the area.
Engineer’s Report: John Madden and Darin Schriever reported on the following items:
• Lynd Project:
The Engineering America contract is complete and ready for
closeout. M/S/P Buysse/Van Dyke to
approve the EAI final Change Order #2 deducting $1,261.88 from the
contract. We are still waiting for
papers so the Underground Developers contract can be closed out.
• Minneota Tower and Booster:
The project is nearly complete and is now in service.
• Green Valley Booster:
The booster station is in place and final work is being completed so it
can be put in service.
• Schedule 1B Mainline:
The contractor is installing services, and people are receiving water.
M/S/P Ufkin/Simonson to approve, subject to USDA-RD concurrence, Change
Order #8 increasing the Eatherly Contract by $76,648.00 for additional hookups
and lines. The Board authorized DGR to
prepare a closeout plan for the Schedule 1B Mainline project. M/S/P Ufkin/Simonson to authorize LPRW staff
to buy and resell any excess pipe on the project.
• Burr WTP Improvements:
The feasibility report is being completed.
• Burr Wells: The Ervin Well Company is making good
progress, and they should be completed in early November.
Director of Operations
Report:
·
Don Evers
reported on the progress of the Lewis & Clark project.
·
Don Evers
reported that lime removal at Burr is nearly complete but there is more lime
than originally estimated.
·
Don Drietz
reported that work at the Affinity Hills subdivision is nearly complete and new
hookups are being installed.
·
The LPRW
Policy that “the customer owns and is responsible for repair and maintenance of
the service line from the curb stop to the meter” was discussed. Staff was directed to see if the policy is
written down somewhere.
Director of Finance and
Administration Report:
·
Healy
reported that we plan to meet with Marshall Municipal Utilities to discuss
possible cooperation on Security planning activities.
·
A summary
of hookups in the Northeast Phase Expansion Project was presented for Board
review.
·
Healy
reported that he discussed our tower sites with Towerlink America and they will
contact us to discuss marketing the sites to communications companies.
·
A potential
storage building at Ghent was discussed and will be inspected by LPRW staff.
Committee Reports: The following committee reports were
given:
Executive Committee: No report.
Budget & Finance Committee: The Committee has recommended a 2004
budget for adoption at the next meeting.
Personnel Committee: The Committee has recommended
a 2004 salary plan for adoption at the next meeting.
Search Committee: The Committee will meet with potential
Board members in November.
Water Resources and Equipment Committee: The Committee has recommended a 2004-2009 Capital
Improvement Program for adoption at the next meeting.
Minnesota Rural Water Association, Board
Representative: No report.
Other: The Board directed staff to plan a
holiday party in January.
Adjournment:
M/S/P Spronk/Lonneman to adjourn the meeting at 10:00 p.m. The next Regular Board meeting will be
Monday, November 24, 2003 at 10:00 a.m.
______________________________________________
Rod Spronk,
Secretary