LINCOLN PIPESTONE RURAL WATER SYSTEM
East Highway 14, P.O. Box 188, Lake Benton, MN
56149
(507)
368-4248 or (800) 462-0309 fax
(507) 368-4573 email: lprw@itctel.com
MEETING MINUTES
December 29, 2003
The regular scheduled meeting of the
Lincoln Pipestone Rural Water (LPRW) System Board of Commissioners was held at
the LPRW office in Lake Benton on Monday, December 29, 2003 starting at 10:00
a.m. Chairman Frank Engels called the meeting to order with
Commissioners Mike Brunner, Ken Buysse, Earl DeWilde, Jerry Lonneman, Charlie Simonson, Rod Spronk, Leonard Swenson, Henry Van Dyke, Joe
Weber, and Bill Ufkin present. Also present were LPRW
Attorney, Dan McDonald; DGR Engineer, Darin Schriever; Field Superintendents, Don Drietz and
Tom Muller; Director of Finance and Administration, Dennis Healy; and Director
of Operations, Don Evers.
Agenda:
The Agenda was approved with minor rearrangement of topics. New Board member, Mike Brunner was welcomed to the Board.
Minutes:
M/S/P Ufkin/Buysse to approve the minutes of the November 24, 2003
Regular Board meeting.
Treasurer's Report:
M/S/P Simonson/Lonneman to approve the Treasurer’s report as presented.
Bills:
M/S/P Weber/Simonson to approve the following bills for payment:
· DeWild Grant Reckert and
Associates Company: Minneota Tower #40 = $1,031.38; NE Phase #37 = $14,471.20;
General Services #30 = $435.00;
· McDonald, Gudmestad
& Schramel: General Legal Services = $1,694.60; Northeast Expansion =
$1,170.00
· Eatherly Constructors, Inc.: NE Phase
Schedule 1B Mainline-Pay Estimate #13 = $228,389.10
· Robert L. Carr Co.: NE Phase Green Valley
Booster-Pay Estimate #4 = $9,984.35
· Lewis & Clark Rural Water System,
Inc.: 2nd Quarter capacity & membership payments = $38,564.95
· Minnesota Lewis & Clark Joint Powers
Board: 2004 membership payment = $7,740.00
· US Bank: GO Water System Refunding Bond
of 2003 = $138,274.38; GO Refunding Bonds of 1998 = $32,232.50; GO Refunding
Bonds of 1998, Series B = $287,787.50; GO Refunding Bond of 2001 = $467,070.00
· USFilter Control Systems, Inc.: NE Phase
SCADA startup services = $2,722.22
· Orville D. Schultz: NE Phase Well #9 land
purchase = $10,000.00
· Helen Hemish: NE Phase Well #8 land
purchase = $1,500.00
· Theodore Fairchild: NE Phase Well #10
land purchase = $8,500.00
Attorney’s Report:
Dan McDonald reported that the assessments were approved at the December
24th Court hearing. A
proposed reorganization of Board terms was presented for consideration. The reorganization would standardize all
terms to begin on January 1st, and set terms to expire in a
staggered fashion over four years.
M/S/P Lonneman/Van Dyke to approve a Resolution recommending the
proposed terms to the Counties for their approval and recommendation to the
District Court.
Election of officers: The following officers will be installed at the January Board
meeting.
·
Chairman: M/S/P Lonneman/Spronk to nominate Joe Weber. M/S/P Buysse/DeWilde to nominate Bill Ufkin. M/S Ufkin/Weber to nominate Rod
Spronk. M/S/P Swenson/Van Dyke to cease
nominations. Ballots were distributed
and counted, and Rod Spronk was elected Chairman for 2004.
·
Vice-Chairman:
M/S/P Engels/Weber to nominate Jerry Lonneman. M/S/P Lonneman/Buysse to nominate
Bill Ufkin. M/S/P Engels/DeWilde to cease
nominations. Ballots were distributed
and counted, and Jerry Lonneman was elected Vice-Chairman for 2004.
·
Secretary:
M/S/P Lonneman/Weber to nominate Bill Ufkin. M/S/P Swenson/Buysse to nominate Joe
Weber. M/S/P Buysse/Engels to cease nominations. Ballots were distributed and counted, and Joe Weber was elected
Secretary for 2004.
·
Treasurer:
M/S Weber/Lonneman to nominate Bill Ufkin. M/S/P DeWilde/Swenson to cease
nominations and declare Bill Ufkin elected Treasurer for 2004 by unanimous
consent.
Regional Water
Development:
• Adrian:
The test wells drilled in the last month were not successful, but
alternative sites have been identified.
M/S/P Ufkin/Weber to authorize staff to proceed with a test well at an
alternate site after discussion with the City of Adrian.
• Rock County Rural Water:
An emergency Lewis & Clark interconnection between RCRW and
Worthington is being discussed, and will proceed if the costs are reasonable.
• Edgerton Well:
An inexpensive treatment process will be installed at the Edgerton Well
so that water can be used without causing “rust” problems.
• Dawson: Mike Brunner, Charlie Simonson, Leonard Swenson, and LPRW staff will meet with the City
of Dawson on January 7th.
The Board directed staff to begin plans
for expansion projects based on the availability of water supplies and
interest.
Engineer’s Report: Darin Schriever reported on the following items:
• Lynd Project:
We are still waiting for lien waivers so the Underground Developers
contract can be closed out.
• Minneota Tower and Booster:
The project is nearly complete and is now in service. M/S/P Lonneman/Van
Dyke to authorize LPRW staff to close out the Caldwell contract upon completion
of final items. Healy was directed to
correspond with the City of Minneota concerning letter on the water tower. The KHC contract is complete except for some
minor punch list items. M/S/P Swenson/Lonneman to authorize LPRW staff to close
out the KHC contract upon completion of final items. The SCADA system is
working and US Filter is completing startup items.
• Green Valley Booster:
The booster station is in operation.
M/S/P Ufkin/Swenson to authorize LPRW staff to close out the KHC
contract upon completion of final items.
• Schedule 1B Mainline:
The contractor has completed Section 1 work, and is completing Section 2
work.
• GIS/GPS:
The GIS/GPS mapping project was discussed. M/S/P Buysse/Simonson to authorize DGR to proceed with the
project subject to USDA-Rural Development approval.
• Burr WTP Improvements:
The Burr Water Treatment Plant improvements project is waiting for
USDA-RD approval.
• Burr Wells: The Ervin Well Company contract is
completed, and we are waiting for a final pay request and final paperwork.
Director of Operations
Report: Don Evers reported on the following
items:
·
Don Drietz
reported that a contractor is being used to complete some of the meter repair
work being done this winter.
·
Don Evers
reported on the progress of the Lewis & Clark project.
·
Evers
reported that the Burr lime removal project totaled 628 loads and cost $108,000
with $75,000 paid to date.
·
Painting
and repair work on the Hendricks and Ivanhoe water towers was discussed, and
the Board authorized Evers to get an estimate for the work from Maguire Iron.
Director of Finance and
Administration Report:
·
Healy
presented the RFP’s from TKDA and Howard R. Green for preparation the
Vulnerability Assessment, and recommended selection of the lower cost proposal
from TKDA. M/S/P Weber/Simonson to
accept the proposal from TKDA for $16,800 plus travel costs to complete the
LPRW Vulnerability Assessment.
·
A summary
of reimbursements in the Northeast Phase Expansion Project was presented for
Board review.
·
The
possibility of building a storage building at the Minneota Tower site was
discussed. M/S/P Buysse/Brunner to
authorize staff to check with the neighboring landowner and the County zoning
office to check the feasibility of the site.
Committee Reports: The following committee reports were
given:
Executive Committee: No report.
Water Resources and Equipment Committee: No report.
Personnel Committee: No report.
Budget & Finance Committee: No report.
Search Committee: No report.
Minnesota Rural Water Association, Board
Representative: Leonard Swenson reported on MRWA activities.
Other: M/S/P Weber/Swenson to approve the 2004
Board regular meeting schedule.
Adjournment:
M/S/P Weber/Swenson to adjourn the meeting at 3:30 p.m. The next Regular Board meeting will be
Monday, January 26, 2004 at 10:00 a.m.
______________________________________________
Rod Spronk,
Secretary