LINCOLN PIPESTONE RURAL WATER SYSTEM

East Highway 14, P.O. Box 188, Lake Benton, MN 56149

                (507) 368-4248 or (800) 462-0309                 fax (507) 368-4573                                  email:  lprw@itctel.com

 

 

 

 

 

MEETING MINUTES

February 23, 2004

 

 

The regular scheduled meeting of the Lincoln Pipestone Rural Water (LPRW) System Board of Commissioners was held at the LPRW office in Lake Benton on Monday, February 23, 2004 starting at 10:00 a.m.  Vice-Chairman Jerry Lonneman called the meeting to order with Commissioners Mike Brunner, Ken Buysse, Earl DeWilde, Frank Engels, Charlie Simonson, Leonard Swenson, Henry Van Dyke, and Bill Ufkin present. Joe Weber, and Rod Spronk were absent.  Also present were Board Attorney, Dan McDonald; DGR Engineers John Madden and Darin Schriever; Field Superintendents, Don Drietz and Tom Muller; Director of Finance and Administration, Dennis Healy; and Director of Operations, Don Evers.  Frank Engels was appointed Acting Secretary in the absence of Joe Weber.

 

 

Agenda:  The Agenda was approved as presented.

 

 

Minutes:  M/S/P Van Dyke/Simonson to approve the minutes of the January 26, 2004 Regular Board meeting.

 

 

Treasurer's Report:  M/S/P Swenson/Engels to approve the Treasurer’s report as presented.

 

 

Bills:  M/S/P Ufkin/Simonson to approve the following bills for payment:

·   DeWild Grant Reckert and Associates Company: Minneota Tower & Booster #41 = $7,440.00; NE Phase #39 = $15,403.38; General Services #31 = $1,647.00; Lynd Expansion Project #37 = $2,149.00;

·   McDonald, Gudmestad & Schramel: General Legal Services = $598.50; Northeast Expansion = $21.00

·   Eatherly Constructors, Inc.: NE Phase Schedule 1B Mainline-Pay Estimate #15 = $73,956.07

 

 

Attorney’s Report:  Dan McDonald reported that Board appointments have been approved by all counties and he will forward them to the District Court.  The Northeast Phase bond closing is scheduled for March 9th at the LPRW office.  M/S/P Ufkin/Engels to approve Resolution No. 020401 entitled “REGARDING $6,090,000 GENERAL OBLIGATION WATER REVENUE BOND OF 2004 OF YELLOW MEDICINE COUNTY, MINNESOTA.”  All members present voted in favor of the Resolution.  Payment due from the City of Minneota for painting the City’s name on our water tower was discussed.  M/S/P DeWilde/Engels to send a letter to the City informing them that we will pursue the matter in small claims court if payment is not forthcoming.

 

Engineer’s Report: John Madden and Darin Schriever reported on the following items:

 

•  Lynd Project:  The Affinity Hills pipeline extension plans are being prepared.

 

•  Minneota Tower and Booster:  The Caldwell Tanks and KHC contracts have been completed. 

 

•  Green Valley Booster:  The project is completed.

 

•  Schedule 1B Mainline:  The contractor has completed Section 1 work, and is working on Section 2 work.

 

•  GIS/GPS:  The GIS/GPS mapping project has been approved by USDA-RD, and DGR has started work.  M/S/P Buysse/Brunner to approve Amendment No. 2 to the DGR Engineering Agreement subject to RUS concurrence.  Commissioner Engels abstained. 

 

•  Burr WTP Improvements:  The Burr Water Treatment Plant improvements project has been approved by USDA-RD, and DGR has begun design work.

 

•   Annual DNR Meeting:  The February 24th meeting with MDNR, SDDENR, USDA-RD, consultants and LPRW was discussed.  Potential expansion projects were reviewed.

 

 

Regional Water Development:

 

•  Adrian: Evers is working with a landowner to get permission to explore for water southwest of Adrian.

 

•  Edgerton Well:  The pump station pumps may need to be upgraded, and the well will be placed in operation to supplement flows to the south.

 

•  Lewis & Clark:  An emergency Lewis & Clark interconnection between RCRW and Worthington is being studied, and will proceed if feasible.

 

•  Dawson:  Meetings have been scheduled for March 22nd in Clarkfield and March 23rd in Dawson.

 

•  Northeast Monitoring:  Water quality and water level monitoring will be done in eastern Yellow Medicine County.

 

 

Director of Operations Report:  Don Evers reported on the following items:

·   Don Evers presented information on the Lewis and Clark project, and Healy reported that meetings with legislators in St. Paul were very positive.

·   The MRWA Conference was discussed.  M/S/P Ufkin/Buysse to authorize the high meal rate for the MRWA Conference.

 

 

Director of Finance and Administration Report:

·   Healy reported on the Vulnerability Assessment meeting with TKDA and LPRW staff on February 19th.

·   The Northeast Phase project status was discussed, and various additional line extensions were reviewed.

·   Issues for the February 24th meeting with the DNR and others was discussed.

 

 

Committee Reports: The following committee reports were given:

Executive Committee: No report.

Water Resources and Equipment Committee: Budgeted equipment purchases were discussed.  M/S/P Ufkin/Brunner to authorize the purchase of the 3 most economical pickups available in the area.  DeWilde abstained from the vote.  Staff was directed to check on the cost of new hookups at RCRW and RRRW.

Personnel Committee: No report.

Budget & Finance Committee: No report.

Minnesota Rural Water Association, Board Representative:  No report.

 

 

Adjournment:  M/S/P Buysse/Simonson to adjourn the meeting at 2:30 p.m.  The next Regular Board meeting will be Monday, March 29, 2004 at 10:00 a.m.

 

 

 

 

                                                                                     ______________________________________________

                                                                                          Frank Engels, Acting Secretary