LINCOLN PIPESTONE RURAL WATER SYSTEM

East Highway 14, P.O. Box 188, Lake Benton, MN 56149

                (507) 368-4248 or (800) 462-0309        fax (507) 368-4573 email:  lprw@itctel.com

 

 

MEETING MINUTES

August 30, 2004

 

The regular scheduled meeting of the Lincoln Pipestone Rural Water (LPRW) System Board of Commissioners was held at the LPRW office in Lake Benton on Monday, July 26, 2004 starting at 6:00 p.m. Chairman Rod Spronk called the meeting to order with Commissioners Mike Brunner, Ken Buysse, Earl DeWilde, Frank Engels, Charlie Simonson, Leonard Swenson, Joe Weber, Jerry Lonneman, Henry Van Dyke, and Bill Ufkin present. Also present were Board Attorney, Ron Schramel; DGR Engineer Darin Schriever; Field Superintendents Tom Muller and Don Drietz; Director of Finance and Administration, Dennis Healy; and Director of Operations, Don Evers.

 

Agenda:  The Agenda was approved as presented.

 

Minutes:  M/S/P Ufkin/Engels to approve the minutes of the July 26, 2004 Regular Board meeting, the minutes of the August 23rd special Board meeting, and the minutes of the July 26th and August 16th Personnel Committee meetings.

Treasurer's Report:  M/S/P Swenson/Buysse to approve the Treasurer’s report as presented.

 

Bills:  M/S/P Engels/Lonneman to approve the following bills for payment:

·   DeWild Grant Reckert and Associates Company: Minneota Tower #43 = $216.00; NE Phase #45 = $29,804.18; Lismore Service Connection #1 = $4,432.00; General Services #38 = $1,592.50

·   McDonald, Gudmestad & Schramel: General Legal Services = $951.00; NE Expansion = $220.50

·   Pat Sterzinger: (NE Phase) Schedule 1C-Pipeline Extensions, PPE#1 = $53,701.33

·   Robert L. Carr, Co.: (NE Phase) Schedule B-Well Control Bldgs., PPE#1 = $49,827.50

·   Wells Fargo: Generator Lease Payment #4 of 20 = $12,799.15

 

Attorney’s Report: Board Attorney, Ron Schramel reviewed the Evers employment agreement and suggested minor changes in wording to clarify the intent of the parties.  The proposed Lewis and Clark Agreement was reviewed, and Schramel noted that there are no problems from his viewpoint.

 

Engineer’s Report: Darin Schriever reported on the following items:

 

•  Schedule 1B Mainline:  The contractor is doing cleanup work, and final quantities are being prepared.

 

•  GIS/GPS:  DGR is about 2/3 done with the staking sheets.

 

•  Schedule 1C Pipeline:  The contractor is making good progress.

 

•  Burr WTP Improvements:  The electrical work is about done, and the control building work at the Burr Wells is progressing.  The US Filter shop drawings have been reviewed.  Chemical feed upgrades are being designed.

 

•   Burr GSR:  DGR is doing a preliminary engineering report required by USDA-RD that has delayed the bid opening.

 

•  Lismore:  Mid States will begin work soon.

 

•   Boyd:  Healy met with the City of Boyd on August 17th.  They are applying for financing to hookup to LPRW.

 

 

2005 Project Application: The 2005-2008 System-wide Expansion and Improvement Project budget and priorities, and USDA-Rural Development application for financing were recommended for approval by the

Water Resource and Equipment Committee.  M/S/P Ufkin/Simonson to approve the 2005-2008 System-wide Expansion and Improvement Project budget and priorities, and authorize the USDA-Rural Development application for financing.  Meetings will be scheduled in Dawson and Clarkfield to discuss the project.

 

Regional Water Development:

•  Northeast Monitoring Wells:  M/S/P Engels/Brunner to install 2 monitoring wells at locations we currently have easements on in eastern Yellow Medicine County.

 

Director of Operations Report:  Don Evers reported on the following items:

·   The Minnesota Lewis & Clark Joint Power organization will meet with aides from Congressman Gutknecht’s office in Luverne on August 31st.  The revised Lewis & Clark membership agreement was reviewed.  M/S/P Engels/Lonneman to approve the Lewis & Clark membership agreement.

 

Director of Finance and Administration Report:

·   The 25th Anniversary Open House was very successful, and the Board complemented the staff on their work in implementing the event.

·   The Northeast Phase Project financial status was reviewed.

•   A recommendation from the Water Resources & Equipment Committee to service a townhouse condominium development proposed at Stony Point on Lake Benton was reviewed and discussed.  M/S/P Lonneman/Brunner to approve of a community hookup for the homeowner‘s association for up to 6 buildings on 6 lots to be specified in the Stony Point Development containing up to 19 dwelling units.  The hookup cost will be the standard single-family cost in effect at the time of the hookup for the first unit in each building (currently $300 + $8,900 = $9,200) plus $2,000 for each additional unit in each building.

·   Healy reported that several qualified applicants have applied for the Water Resource Technician position.  Applications will be reviewed at the September 13th Personnel Committee meeting.

 

 

Committee Reports: The following committee reports were given:

Executive Committee: No report.

Water Resources and Equipment Committee: No report.

Personnel Committee: No report.

Budget & Finance Committee: No report.

Minnesota Rural Water Association, Board Representative: No report.

 

 

Adjournment:  M/S/P Engels/Swenson to adjourn the meeting at 10:15 p.m.  The next Regular Board meeting will be Monday, September 27, 2004 at 6:00 p.m.

 

 

 

 

______________________________________________

                                  Joseph Weber, Secretary