LINCOLN PIPESTONE RURAL WATER SYSTEM
East Highway 14, P.O. Box 188, Lake Benton, MN
56149
(507)
368-4248 or (800) 462-0309 fax
(507) 368-4573 email: lprw@itctel.com
MEETING MINUTES
January 31, 2005
The regular scheduled meeting of the
Lincoln Pipestone Rural Water (LPRW) System Board of Commissioners was held at
the LPRW office in Lake Benton on Monday, January 31, 2005 starting at 10:00
a.m. Chairman Rod Spronk called the meeting to order with Commissioners Mike
Brunner, Ken Buysse, Earl DeWilde, Frank Engels, Jerry Lonneman, Charlie Simonson,
Leonard Swenson, Henry Van Dyke, and Joe Weber present. Bill Ufkin was absent. Also present were Board Attorney, Ron Schramel; Field Superintendents, Don Drietz and
Tom Muller; Water Operator, Ron Carr; and CEO, Dennis Healy.
Agenda:
The Agenda was approved as presented.
Minutes:
M/S/P Lonneman/Van Dyke to approve the minutes of the December 27, 2004
Regular Board meeting.
Treasurer's Report:
M/S/P Simonson/Swenson to approve the Treasurer’s report as presented.
Bills:
M/S/P Engels/Brunner to approve the following bills for payment:
· DeWild Grant Reckert and
Associates Company: NE Phase #50 = $1,221.00; Adrian Well No. 7 ppe #3 =
$1,232.00; Lismore Service Connection ppe #6 = $548.00; General Services #42 =
$2,305.50
· McDonald, Gudmestad
& Schramel: General Legal Services = $2,024.77; Northeast Expansion =
$168.00
· Liesch Associates, Inc.: Adrian Well #7
hydrology = $344.00
Attorney’s Report: Ron Schramel reported to the Board on the status of
the Eatherly suit and the countersuit filed by LPRW. M/S/P Lonneman/Engels to authorize Ron Schramel to proceed with the countersuit. Schramel reported that the 2004 assessment
has been completed with 106 assessments.
An unemployment claim has been filed and was discussed.
Engineer’s Report: Dennis Healy reported on the following
items because DGR did not have a representative at the meeting:
• NE Expansion and GIS/GPS:
The projects are nearing completion and closeout.
• Burr WTP Improvements:
The Burr Water Treatment Plant improvements projects are completed or
nearing completion.
• Lismore Service Connection: The project has been completed and paid for.
Regional Water
Development:
• Adrian:
A meeting is scheduled with the U.S. Fish & Wildlife Service and
Minnesota DNR, the City of Adrian, and LPRW to discuss monitoring and permit
issues.
• Chandler:
The Chandler Fire Department has requested access to LPRW Fire
Hydrants. LPRW policy is to allow
access if LPRW is notified and preferably is available to operate valves. Tom Muller will coordinate with them.
Field
Superintendents’ Report: Don Drietz and Tom
Muller reported on the following items:
·
Don Drietz
reported on easement restoration responsibilities.
·
Tom Muller
reported that a snow blower has been purchased for the skid-steer loader, and a
lawn mower has been purchased.
Ron Carr: Chairman
Rod Spronk invited Ron Carr to stand and be
recognized for 25 years of service to LPRW, and Carr was presented a plaque and
congratulated by all those present.
CEO’s Report:
·
Healy
reported on the status of the Northeast Phase Project.
·
The Lewis
& Clark project is moving forward as more construction is completed, and state
and federal finances are committed.
·
A
resolution authorizing the new officers and CEO to perform banking functions
was presented. M/S/P Buysse/Brunner to authorize the Board officers, and Dennis Healy to perform banking functions at First
Security Bank in Lake Benton.
·
M/S/P Lonneman/Swenson
to approve a Pipestone County highway easement on the east side of the Holland
WTP property.
·
Healy
reported that the staff has not been able to find a semi-tractor for the amount
available in the CIP budget. M/S/P Lonneman/Engels
to authorize the staff to spend up to $30,000 to purchase a semi-tractor as per
the 2004 CIP budget.
·
The 2005
IRS mileage rate is $0.405.
Chairman Rod Spronk proposed the following appointments and
the Board concurred:
Executive Committee: Per the approved “Committee Structure”
the four Board officers are automatically appointed: Rod Spronk (Chairman); Jerry Lonneman
(Vice-Chairman); Joe Weber (Secretary); and Bill Ufkin (Treasurer).
Personnel Committee: Proposed appointments are: Secretary, Joe Weber, Chairman; Frank Engels; and Henry Van Dyke.
Budget & Finance Committee:
Proposed appointments are: Treasurer, Bill Ufkin, Chairman; Charlie Simonson; Earl DeWilde; and Ken Buysse.
Water Resources and Equipment Committee: Proposed appointments are: Vice-Chairman, Jerry Lonneman, Chairman;
Leonard Swenson; and Mike Brunner.
The following appointments were also
acted upon:
Minnesota Rural Water Association, Board
Representative: M/S/P Lonneman/Van Dyke to appoint Leonard
Swenson as the LPRW representative on the MRWA Board; and to appoint Bill Ufkin as alternate representative.
Southwest/West Central Service
Cooperative: M/S/P Weber/Swenson
to appoint Dennis Healy as the LPRW representative on the
SW/West Central Service Cooperative.
Lewis and Clark Rural Water Board, and
the Minnesota Joint Powers Board in support of the Lewis and Clark Project: M/S/P Engels/DeWilde to appoint Dennis Healy as the LPRW representative on the Lewis
& Clark Rural Water System Board and on the Lewis & Clark Minnesota
Joint Powers Board, and to appoint Jerry Lonneman and if allowable Tom Muller
as alternates to both Boards.
Committee Reports: The following committee reports were
given:
Executive Committee: No report.
Water Resources and Equipment Committee: No report.
Personnel Committee: No report.
Budget & Finance Committee: No report.
Minnesota Rural Water Association, Board
Representative: Leonard Swenson provided an update on MRWA activities.
Other: MRWA conference registration issues were
discussed. The low employee
participation in the holiday social was discussed. The Board directed Healy to set up tours for area elected
officials this summer.
Adjournment:
M/S/P Buysse/Swenson to adjourn the meeting at 2:00 p.m. The next Regular Board meeting will be
Monday, February 28, 2004 at 10:00 a.m.
______________________________________________
Joe Weber,
Secretary