LINCOLN PIPESTONE RURAL WATER SYSTEM
East Highway 14, P.O. Box 188, Lake Benton, MN
56149
(507)
368-4248 or (800) 462-0309 fax
(507) 368-4573 email: lprw@itctel.com
MEETING MINUTES
May 23, 2005
The regular scheduled meeting of the
Lincoln Pipestone Rural Water (LPRW) System Board of Commissioners was held at
the LPRW office in Lake Benton on Monday, May 23, 2005 starting at 6:30 p.m.
Chairman Rod Spronk called the meeting to order with Commissioners Ken Buysse,
Bill Ufkin, Earl De Wilde, Charlie Simonson, Leonard Swenson, Henry Van Dyke,
Jerry Lonneman, Mike Brunner, Frank Engels and Joe Weber present. Also present were Board Attorney, Ron
Schramel; DGR engineers, Bruce Jennings and Darin Schriever; Field Superintendents, Don Drietz and
Tom Muller; and CEO, Dennis Healy.
Agenda:
M/S/P Lonneman/Engels to approve the Agenda as presented.
Minutes:
M/S/P Ufkin/Buysse to approve the minutes of the April 25, 2005 regular
Board meeting, the May 2, 2005 special Board meeting, and the May 9, 2005
Personnel Committee meeting.
Treasurer's Report:
M/S/P Swenson/Van Dyke to approve the Treasurer’s report as presented.
Bills:
M/S/P Brunner/Simonson to approve the following bills for payment:
· DeWild Grant Reckert and
Associates Company: Eatherly litigation = $4,880.31; General Services #46 =
$7,900.07
· McDonald, Gudmestad
& Schramel: General Legal Services = $2,028.60
· Liesch Associates Inc.: Adrian Well 7 =
$2,656.60
· US Bank: 1998 Series B Bonds = $ 120,840.00; Refunding Bonds Series 2003 = $31,024.38
Attorney’s Report:
Ron Schramel reported to the Board on the following issues:
• At
the request of the Board, Schramel reported that in his opinion the Board can
assess extra costs over and above the basic hookup cost for “General Hookups,”
but hookups done as part of a project must all be assessed the same amount.
• Delinquent
accounts were discussed, and Schramel reported that one option the Board has in
collecting delinquent accounts is to assess the past due account against the
property in accordance with state statutes.
• The
lease to place communication equipment on the Minneota tower was presented for
Board action. M/S/P Lonneman/DeWilde to
approve the lease with Starpoint Communications Inc. and to authorize the
Chairman and Secretary to sign the lease.
• At
the request of Board Attorney the Board went into executive session to discuss
the status of the Eatherly suit/countersuit.
Engineer’s Report: Bruce Jennings and Darin Schriever reported on the following items.
• NE Expansion and GIS/GPS: Bruce Jennings discussed the ECI
situation with the Board. Darin Schriever reported on the status of the GIS and
Burr WTP projects.
• Adrian:
M/S/P Ufkin/Engels to proceed with discussions with the City of Adrian
concerning the purchase of water to meet peak demands.
• Chandler and Ivanhoe Boosters: The project is proceeding and the Chandler
booster should be on-line in early June.
• Edgerton Interconnection:
Rod Spronk, Tom Muller and the Edgerton City staff will meet to discuss
the possibility of an interconnection hookup.
• The
Board visited with Mark Brown, the attorney representing LPRW in the ECI case,
to discuss options available to resolve the dispute.
• 2005 System Improvements and Expansion: Healy reported that he and Leonard Swenson
met with the City of Dawson to discuss water purchase options. They also attended a hearing at the City of
Boyd to review hookup costs and scheduling.
Regional Water Development:
• Rock
County Rural Water:
M/S/P Lonneman/Van Dyke to approve the “WATER PURCHASE AGREEMENT BETWEEN
ROCK COUNTY RURAL WATER SYSTEM AND LINCOLN PIPESTONE RURAL WATER SYSTEM” and to
authorize the Chairman and the Secretary to sign the Agreement.
Field Superintendents’ Report: Don
Drietz reported on the following items:
·
410 G
Backhoe will be purchased this summer off the State Contract.
·
2 new
pickups were purchased from Anton Chevrolet in Marshall, MN.
·
Concrete
projects for Verdi Shop have been completed, but the Ivanhoe Tower work is not
done.
·
Drietz
requested permission to hire 2 summer employees. M/S/P Engels/Brunner to authorize the staff to hire 2 summer employees
if needed.
CEO’s Report:
·
Healy
reported that the NE Phase Project grant funds have been spent.
·
M/S/P
Weber/Simonson to appoint Jerry Lonneman as representative and Henry Van Dyke as alternate to represent LPRW on the
Lewis & Clark Rural Water System Minnesota Systems Board.
·
Healy
reported that the Lake Benton Lions Club member, Glen Krog, is willing to take
over the Lions CRP contract, but someone will have to be found to take the
Sportsmen’s Club contract over.
Committee Reports: The following committee reports were
given:
Executive Committee: No report.
Water Resources and Equipment Committee: No report.
Personnel Committee: M/S/P
Lonneman/Brunner to offer the Water Resource Technician position to Jason
Overby starting at step 1/year 1 on the pay scale, and to offer the job to the
second candidate if Overby is not available.
Budget & Finance Committee: No Report
Minnesota Rural Water Association, Board
Representative: Leonard
Swenson and Dennis Healy reported on the new financing program
being started by the MRWA. M/S/P
Lonneman/Buysse to adopt the resolution entitled “RESOLUTION APPROVING JOINT
POWERS AGREEMENT AND APPOINTING A MEMBER OF A JOINT BOARD,” and agreeing to
become and “initial member” of the Board and appointing Bill Ufkin to represent LPRW. M/S/P Engels/Ufkin to appoint Leonard Swenson as the alternate member to represent
LPRW.
Other:
·
Insurance
coverage was discussed. M/S/P
Buysse/Engels to elect to “Not Waive the monetary limits on municipal tort
liability established by Minnesota Statutes 466.04.”
Adjournment:
M/S/P Swenson/Van Dyke to adjourn the meeting at 10:45 p.m. The next Regular Board meeting will be
Monday, June 27, 2005 at 6:30 p.m.
____________________________________________
Joe Weber,
Secretary