LINCOLN PIPESTONE RURAL WATER SYSTEM
East Highway 14, P.O. Box 188, Lake Benton, MN 56149 (507) 368-4248 or (800) 462-0309 fax (507) 368-4573 email: lprw@itctel.com
MEETING MINUTES
August 28, 2006
The regular scheduled meeting of the Lincoln Pipestone Rural Water (LPRW) System Board of Commissioners was held at the LPRW office in Lake Benton on Monday, August 28, 2006 starting at 6:30 p.m. Chairman Jerry Lonneman called the meeting to order with Commissioners Mike Brunner, Ken Buysse, , , Charlie Simonson, Rod Spronk, Leonard Swenson, , Henry Van Dyke, and Joe Weber present. Also present were Board Attorney, ; Field Superintendents, Don Drietz and Tom Muller; and CEO, Dennis Healy.
Agenda: M/S/P Swenson/Buysse to approve the Agenda as presented.
Minutes: M/S/P Engels/Simonson to approve the minutes of the July 31, 2006 Regular Board meeting.
Treasurer's Report: M/S/P Weber/Brunner to approve the Treasurer’s report as presented.
Bills: M/S/P Ufkin/Swenson to approve the following bills for payment:
DeWild Grant Reckert and Associates Company: General Services #61 = $3,989.18; Adrian Well #7, ppe #9 = $1,030.50; 2006 System Improvements - Pump Stations – ppe #3 = $4,000.00
McDonald, Gudmestad & Schramel: General Legal Services = $1,160.10
Mark J. Traut Wells, Inc.: Adrian Well #7 = $18,117.45
Attorney’s Report: reminded the Board that the appointment process for members whose terms expire on January 1, 2007 should begin soon.
Engineer’s Report: No report provided.
2006 Expansion Project:
• North Expansion: Healy reported that 19 hookups have been verified and 6 to 8 more are expected. Materials have been ordered, and work should start after Labor Day. It appears that there are enough hookups to have a project in 2007 also.
Regional Water Development:
• Adrian Well Development: Healy reported that Adrian well #7 has been drilled, and it will be finished after Labor Day.
• New Water Source Development: Exploration in the Lake Wilson area will start soon.
Field Superintendents’ Report: Don Drietz and Tom Muller reported on the following topics:
• Hookups, pipe relocations for road projects, and maintenance are moving on schedule.
CEO’s Report:
The Lewis & Clark tour was attend by 6 people from LPRW, and was very interesting. The second offer for additional water from Lewis & Clark was reviewed, only 6,000 gallons per day is available to LPRW. M/S/P Spronk/Ufkin to purchase the unallocated capacity available to LPRW. Ufkin asked about allocation of costs if the Lewis & Clark project comes in over or under budget, and Healy indicated that all costs would be adjusted at the end of the project to reflect the proper federal, state and local shares. The schedule for prepaying the local share of the Lewis & Clark project is that LPRW must have the funds on hand on May 1, 2007, but the payment does not need to be made until May 1, 2008.
• New Hookups: Healy presented 4 requests for new hookups for Board consideration. M/S/P Spronk/DeWilde the 4 requests based on staff recommendations, and the availability of water to serve those locations.
A new excavator has been purchased for $117,465.24. It has 461 hours on it so the price was reduced, and it has a 1500-hour warranty through 12/31/2007.
A proposal to put some land into a permanent CREP II easement was discussed. M/S/P Ufkin/Weber to authorize the CEO to negotiate payments up to $500 per acre for permanent easements in critical areas that provide substantial wellhead protection benefits.
The Topeka Shiner field survey report was reviewed and discussed, and a proposal from Wenck Associates to prepare mitigation plans and apply for Incidental Take Permits for the Adrian and Holland well fields (Phase II) was reviewed. M/S/P Engels/Swenson to authorize Wenck Associates to proceed with Phase II as per their proposal dated 8/25/06.
Committee Reports: The following committee reports were given: Healy reminded the Board of the September 11th Budget meeting. One of the issues to be discussed will be the impact of the 27.3% increase in health insurance costs for 2007.
Executive Committee: No report.
Water Resources and Equipment Committee: No report.
Personnel Committee: No report.
Budget & Finance Committee: No report.
Minnesota Rural Water Association, Board Representative: reported on MRWA activities.
Minnesota Governmental Agency Finance Group, Board Representative: No report.
Adjournment: M/S/P Brunner/Simonson to adjourn the meeting at 8:45 p.m. The next Regular Board meeting will be Monday, September 18, 2006 at 7:00 p.m. The meeting date was changed due to a conflict with the National Rural Water Convention.
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, Secretary